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Section 100 Board Protocol

  --- 101 Board Members

  ------- 101.1 President

  ------- 101.2 Vice President

  ------- 101.3 Treasurer

  ------- 101.4 Secretary

  --- 102 Areas of Responsibility

  --- 103 Motions & Past Policy

  --- 104 Board Meetings

  --- 105 Organizational Structure

  --- 106 Goals

Section 200 Managment Support

  --- 201 Scheduling

  ------- 201.1 Safety & Housekeeping

  ------- 201.2 Facilities Maintenance

  ------- 201.3 Key Procedures

  --- 202 Financial Information

  ------- 202.1 Generic Budget

  --- 203 Legal

  --- 204 Publicity

  --- 205 Management

  --- 206 Production

  --- 207 Community Service

201.1 : Safety & Housekeeping

CSTOCK is committed to ensuring a safe and clean environment for our theatre. The below policies are intended to aid in these important objectives. Safety: 1. Aisle ways must be clear both backstage and in the theatre and lobby areas. Chairs cannot be added to the inside theatre aisles. 2. The backstage circuit breaker panel and fire extinguishers must not be blocked or obscured. An area 4 feet in front of the circuit breaker panel must be clear at all times. 3. The exit doors both in the main theatre and backstage must not be blocked from either the inside or the outside. 4. The back porch area and underneath must be clear of burnable material. In addition, the backstage and back porch should be clear of tripping hazards that might inhibit exiting. 5. Set construction should ensure safe designs, safe construction practices, and safe construction. The construction process should include: the consideration of the safety of ladders, saws, drills, etc. , proper supervision, avoidance of tripping hazards, safe material storage, safe steps, no edges with dangerous protrusions (exposed screws or nails, etc.), safe railings, and adequate work area lighting. Periodic set inspections should be conducted during the run of the show by the set construction lead and/or the stage manager to verify safety is maintained. 6. Extension cords: a. Must be unplugged after the show. b. Must not run under the stage or other objects. c. Must not be coiled. d. Their use for overhead lighting must be minimized to essential lights. e. Must not be frayed or in need of repair. f. Multiple plugs must not be used unless they are of a type with a built-in circuit breaker or fuse. 7. If material must be temporarily stored before, during, or following a show, it must be located such that it is not a safety hazard. 8. Flammable (oil-based) paints must not be used or stored in the theatre. 9. Special permission must be obtained from the County Fire Marshal for use of open flames or pyrotechnics. 10. Temporary deactivation of the theatre space smoke detector for special smoke effects must only be done by persons authorized by the Board or by a cognizant Board member. 11. All lights or other hanging equipment must have safety chains. 12. Any curtains or material hung must be treated with the appropriate fire suppression sprays and properly labeled. 13. Alcohol, drugs, or personnel who are under the influence of these substances will not be allowed on the set and should be reported to the stage manager, director, or house manager. 14. Problems found as a result of County Fire or other inspections should be communicated to the Board President and other cognizant individuals and corrected as soon as possible. Housekeeping: 1. The theatre, lobby, green room, restrooms, and any other areas used should be left “neat and orderly” following rehearsals, work parties, and performances. 2. Debris outside such as sawdust and wood scraps need to be removed. 3. Garbage needs to be collected and dumped in the large outside container. 4. Before the strike, the producer and/or director need to confer with their counterparts for the next show and agree what can be left in the theatre for use. 5. When the show is struck, the theatre, including backstage, the backstage closet, the sink, props storage, set equipment storage, lights, gels, etc., should be left in a neat and ready condition for the next show. 6. The producer and director should conduct a post-strike inspection in conjunction with their counterparts for the next show to ensure that the theatre is left in satisfactory condition. Responsibilities: 1. The producer and/or director will ensure that the crew and cast of each performance are briefed at the outset on these policies, procedures, and cautions. 2. The set construction manager and stage manager will conduct initial and periodic inspections of the set and set durability during the periods of performance for safety issues. 3. The set construction manager (during construction phase) or the stage manager (during tryouts, rehearsals and shows) are normally responsible verifying the condition of the doors (locked) and the above safety and housekeeping items. If the set construction manager or the stage manager is not available, they must specifically appoint someone else to conduct these checks. 4. The stage manager, director or house managers are authorized to temporarily delay a show (“technical hold”) if there are valid safety concerns requiring immediate correction. Any postponements or cancellations of a performance must have Board approval. Notifications: 1. If safety or housekeeping deficiencies are noted by or reported to a Board member: a. If possible, the safety problems should be corrected immediately. b. The cognizant producer and/or director should be notified immediately. c. If a producer or director needs assistance, they should advise other members of the Board. d. If the deficiencies continue or are considered serious, the Board President should be notified. 2. Problems or concerns requiring added support can be referred to the cognizant person as shown on the attached list of responsibilities. 3. If anyone is advised of a County Fire Inspection or any other inspection that has been completed or is planned, the producer and director as well as the Board President should be notified. Corrective actions should be determined and those that are the responsibility of the Parks Department should be given to the appropriate Parks Department personnel. Corrections to the CSTOCK-responsible items should be immediately commenced. Completion of County-mandated corrective actions needs to be formally reported. Prior to release of this formal report, the Board President will review and approve it.